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Senior Payroll Analyst

Pinellas County Clerk of the Circuit Court and Comptroller

This is a Full-time position in Tampa, FL posted August 4, 2022.

The Pinellas County Clerk of the Circuit Court and Comptroller is seeking a Finance & Accounting Analyst (Senior Payroll Analyst) to join the Finance Division as part of the Clerk’s Finance Payroll team. The position supports multiple agencies and department operations that require centralized and comprehensive services of county-wide processes related to time entry, payroll processing, pension and taxes. This position conducts complex financial work utilizing the Oracle ERP system in a multi-fund/multi-account environment. This position is responsible for performing a variety of highly technical accounting and financial work in the maintenance, review, processing, and analysis of payroll related functions, process improvements and internal controls. These tasks include significant customer contact with other departments, employees and internal staff. The position will be required to provide ongoing training and direction related to day to day processing in the ERP system, in addition to specific year-end workpaper requirements. This position understands the principles of payroll management, audit regulations and their relevance in a governmental accounting environment. This professional must use independent judgment in researching and reconciling discrepancies and ensuring all transactions comply with federal, state, and local laws, rules, and regulations.

What does Pinellas County offer?

  • Health (Point of Service and Health Savings Account-Consumer Driven Plan), vision, prescription, dental, life insurance, and a flexible spending account (FSA) option
  • Short- and long-term disability insurance
  • 9-11 paid County holidays; 2 floating holidays and 2 personal days (pro-rated); annual leave (accrue 15 days in first year; to be used as sick leave, personal business, vacation)
  • Florida Retirement System (FRS) Pension or Investment Plan. The FRS is the 4th largest state retirement system in the country, providing benefits to over 400,000 retirees. Pinellas County contributes to employees’ retirement plan savings, and employees contribute just 3% of their pretax pay towards the plan.
  • Deferred compensation employee-funded pre-tax retirement savings: Deferred comp is an easy way to set aside earnings to help you fund your retirement. You can enroll for as little as $10 per pay period, and you can stop, start or change the enrollment at any time.
  • Wellness Program – Wellness activities, free fitness centers, and wellness webinars on physical, social, emotional and financial well-being.
  • Tuition Reimbursement – Reimburses up to $2,800 in education expenses for eligible employees for job skills improvement or career development.
  • Employee Discount Program – Available at no cost to employees and offers discounts on theme park tickets, consumer items, financial services, and more.

Essential Job Functions

  • Reviews and approves payroll and check registers, NACHA, Positive Pay files, Flexible Spending, Health Savings, EFT Tax payments, pension and 457 plan contributions.
  • Balances biweekly payroll reports and creates journal vouchers to clear net pay, book mass allocations, and balance payroll cash requirements to the general ledger.
  • Creates journal entries and accounts payable templates to process transactions in Oracle ERP for third party vendors.
  • Reviews payroll transactions to ensure timely and accurate processing of earnings and deductions.
  • Reviews and processes multiple and complex income deduction orders.
  • Provides audit and review of labor and project cost reporting.
  • Reconciles labor costing to the payroll journal and resolves any discrepancies.
  • Responsible for the monthly reconciliations of all payroll liability accounts.
  • Prepares timely reporting of the monthly, quarterly and annual tax filings.
  • Works with external auditors, internal auditors, and professionals during the audit process and serves as a professional team member to produce comprehensive finance, accounting, analytics and reports.
  • Prepares and analyzes reports of complex financial records involving payroll transactions, adjustments, and corrections within the Oracle application.
  • Research, develop and recommend improvements to enhance system processes related to Oracle Time & Labor and Payroll.
  • Identify opportunities to maximize Oracle and take a lead role in testing product updates and enhancements.
  • Provides technical supervision to staff maintaining and compiling spreadsheets, tracking fluctuations in gross pay, audit biweekly earnings and deductions, reconciliations, preparing tax deposits, and other related duties.
  • Responds to more complex and difficult inquiries.
  • Assists in updating and developing policies and procedures to ensure the adequacy of accounting controls to permit preparation of financial statements in accordance with generally accepted accounting principles.
  • Assist in developing departmental efficiencies through report writing and key performance indicators.
  • Presents policies, procedures, and training programs to internal and external departments and staff.
  • Review all payroll transactions are recorded consistent with federal, state, and local laws, rules, and regulations.
  • Maintains the integrity and accuracy of payroll-related financial information recorded in the General Ledger and the Annual Financial Report.
  • Assists in maintaining internal accounting controls and system security controls.
  • Performs other work as assigned or required.

Position Specific Requirements

  • Experience – Professional payroll experience in highly automated computer ERP systems completing technical accounting work.
  • Education – degree in finance, accounting, business, public administration, or other related fields. 
  • Associate degree as described above, and 4 years of experience as described above. 
  • Bachelor’s degree as described above, and 2 years of experience as described above. 
  • A Master’s degree as described above, and some experience as described above. 
  • An equivalent combination of education, training and/or experience.
  • Assignment to work a variety of work schedules, including compulsory work periods in special, emergency, and/or disaster situations.

Highly Desirable

  • Experience with Oracle e-Business Suite.
  • Proficient in Microsoft Office suite. Intermediate or higher-level experience in Excel. Experience should include the ability in Excel to create and analyze pivot tables, sort, filter, query, and use logical and text functions (e.g., IF, LEFT, MID, CONCAT, VLOOKUP).
  • Experience with multi-fund, mid-sized county government accounting or similarly complex not-for-profit or business organization.
  • Extensive analytical skills to ensure accuracy and integrity of transactions.
  • Payroll certification; Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)

Knowledge, Skills, and Abilities

  • Knowledge and mastery of most advanced payroll business practices and procedures, including accounting systems, procedures, regulations and source documents including expenditure, revenue, general ledger, and related accounting procedures and interrelationship of internal and external record-keeping systems.
  • Ability to perform a wide variety of challenging and responsible financial/accounting duties involving a broad range of technical/complex and/or specialized transactions and review and consolidate records from multiple sources and summarize reports, abstracts, and other accounting documents.
  • Ability to independently analyze data and draw logical conclusions.
  • Knowledge of generally accepted accounting principles, particularly as applied to governmental accounting and financial reporting
  • Advanced skills with all Microsoft Office Programs: Excel, Word, Outlook, and Teams.
  • Knowledge of highly complex and advanced financial reporting practices in a large multi-fund environment.
  • Knowledge of accounting and audit methodology, terminology, and standards.
  • Knowledge of governmental accounting practices, financial accounting, and fund organization.
  • Knowledge of applicable laws, rules, regulations, policies, and procedures relevant to the Payroll Department.
  • Knowledge of the Oracle Payroll ERP and Oracle Time and Labor Systems or other computerized governmental finance management systems.
  • Ability to administer a coordinated system of financial reporting and compliance to meet regulatory requirements and the needs of internal and external interests;
  • Ability to build effective working relationships, organize, lead, and motivate individuals and groups to complete projects, activities, and meet business objectives;
  • Ability to comprehend complex finance and accounting data, finance policies, procedures, matters, and information;
  • Ability to communicate ideas, findings, and recommendations in a clear, concise manner both verbally and in writing;
  • Ability to apply computer applications and software to operate a personal computer, research, analyze, review performance activities, prepare presentations, reports, and papers, enter and retrieve information, monitor work performed, and communicate to customers and stakeholders;
  • Ability to prepare account analyses and reconciliation and determine courses of action to resolve finance and accounting problems.

Physical/Mental Demands

  • The work is light work which requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: 
  • Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
  • Handling: Picking, holding, or otherwise working, primarily with the whole hand.
  • Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; read and write reports, correspondence, instructions, etc.
  • Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear a recording on a transcription device.
  • Speaking ability: Sufficient to communicate effectively with other individuals in person and over the telephone.
  • Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
  • Talking: Expressing or exchanging ideas by means of the spoken word, including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
  • Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
  • Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

Working Conditions

  • Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

This position has supplemental questions. If unable to complete all questions, you may save your answers as a draft during the application process and return at any time prior to the closing date. Please note that the application is complete upon final submission.

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