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AdventHealth Corporate: Executive Assistant Clinical Effectiveness Corporate Oversight

AdventHealth Corporate

This is a Full-time position in Altamonte Springs, FL posted November 17, 2021.

DescriptionLocation Address:Altamonte Springs, FL Top Reasons To Work At AdventHealthCorporate Great benefits Immediate Health Insurance Coverage Career growth and advancement potential Work Hours/Shift: Full-Time, Monday – Friday You Will Be Responsible For: EXECUTIVE SUPPORT Maintains paper and electronic files of all correspondence, documents, reports, and other materials.

Maintains and updates Outlook with current information APPOINTMENT SCHEDULING Schedules and maintains executive’s calendars Provides necessary logistics for meetings (internal and external) such as agenda, facilities, catering, accommodations and technical equipment Organizes weekly/monthly conference calls for executives DOCUMENT PREPARATION AND DISTRIBUTION Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents.

Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling.

TRAVEL PLANNING Arranges travel for assigned executives and coordinates schedule.

Completes expense reporting accurately and timely COMMUNICATION Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions Communicates with staff, leadership, outside callers and visitors.

Clearly represents self and the organization in a professional, courteous manner.

Directs incoming communications according to executive’s schedule and priorities Deals discretely and appropriately with confidential information concerning AdventHealth QualificationsWhat You Will Need: Associate’s degree or equivalent education and/or equal experience 3 years minimum experience in a secretarial role Job Summary: The Executive Assistant provides the support necessary for the executive staff to meet the day-to-day functions of the department.

The handling of confidential information is part of daily responsibilities.

The executive assistant enhances executive’s effectiveness by providing executive support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects asassigned by leadership.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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